Licensed Real Estate Agent Preferred

We’re seeking a proactive, detail-driven Assistant to support our Team Leader and Sales Manager in both real estate operations and day-to-day organizational needs. A Delaware real estate license is strongly preferred, along with experience in residential real estate, contracts, or transaction support. Must be able to organize multiple priorities and be able to work in a fast paced environment with minimal direction.

Key Responsibilities:

• Schedule buyer showings and manage daily appointment flow
• Draft purchase contracts and prepare supporting documentation
• Assist with listings from presentation → contract → live MLS entry
• Coordinate listing services (staging, photography, vendors, signage, lockboxes)
• Take and prepare meeting minutes; support meeting organization
• Edit AI-generated transcripts from meetings and produce reports as needed
• Maintain project timelines and task tracking in Monday.com
• Collaborate with marketing team on marketing materials and marketing output
• Plan and maintain calendars for client events, and community outreach
• Assist with open house logistics and client communication
• Proactively manage the Team Leader’s schedule and prepare documents in advance (listing agreements, showing packets, buyer agency agreements)
• Support ReminderMedia magazine planning and distribution
• Prepare property fact sheets and listing summary documents for new listings
• Assist with agendas, speaker coordination, and planning for team meetings and masterminds
• Collaborate on podcast scheduling timelines and prepare prompts for participants
• Research new improvements to support team communication efforts
• Maintain CRM platform client information (updating transaction status, mailing addresses, etc.)
• Implement new automations and SOPs that support team engagement with clients
• Identify and create SOPs for continuing Agent Education and Agent Onboarding

What We’re Looking For:

• Self-Motivated & Growth-Oriented: You’re always eager to learn and take on new challenges.
• Positive, Communicative & Collaborative: A true team player, you excel in a role that allows you to communicate effectively and work together with others toward shared goals.
• Organized & Detail-Oriented: You’re the type of person who can keep track of multiple moving parts while ensuring nothing slips through the cracks.
• Creative Problem Solver: You enjoy coming up with innovative solutions to improve processes and support team success.

Why Join Us?

• Growth Opportunities: This role is designed for personal and professional growth, and we’re committed to supporting your development within our team and the industry.
• Collaborative Environment: We pride ourselves on maintaining a positive, communicative, and supportive culture that fosters teamwork and camaraderie.
• Award-Winning Team: Join a team recognized for excellence in the industry—work alongside talented professionals who are committed to success and innovation.

If you're ready to take the next step in your career and work in an environment where your contributions truly matter, we would love to hear from you. Apply now and join our winning team!